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Everyone in your Wild Apricot database is a contact. A member is a contact who is assigned to a particular membership level. Members typically choose their membership level when they apply to membership through a membership application form.
When someone visits your Wild Apricot site, the options available to them depends on whether they are a member or a contact, and on their member or contact status. A member can see their membership status on their member profile. A member's status can be updated manually by an administrator or automatically by the system.
Members and contacts can have the following statuses.
A member in good standing with full member benefits (e.g. listed in member directory, access to restricted pages, etc). See Member and contact statuses.
A member who has lost membership privileges because of unpaid membership fees. A member's status may be set to lapsed if they have not renewed their membership within a certain period following their renewal date. A lapsed member does not receive automatic renewal notices or appear in member directories, and is not allowed to view member only pages, add comments to blog pages, or post or reply to forum topics. Unlike a suspended member (see below), a lapsed member can restore their membership by paying the renewal fee. See Membership renewal settings
Pending - New
A membership that has not been activated because it is awaiting administrator approval or payment of the membership fee. See Member and contact statuses.
Pending - Renewal
A member's membership is up to renewal, and a renewal invoice has been generated, or the member has begun the renewal process, but hasn't yet paid the membership fee. See Member and contact statuses.
Pending - Level change
The member has initiated a level change but is either awaiting administrator approval, or has been not yet paid the membership fee for the new level (where required). Members must pay the full membership fee when they change levels. There is currently no pro-rating based on the previous membership level. See Member and contact statuses.
A member whose membership has been revoked and now appears as a non-member contact. Suspended members do not appear in member directories or featured member gadgets, and do not receive emails sent to all members. A suspended member can apply for membership just like any other contact. See Suspending memberships.
A contact who has not been archived, and therefore appears in the contact list.
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A contact who has been removed from your contact list without being deleted from your Wild Apricot database. An archived contact is automatically excluded from email blasts – including event notices – and does not count toward your database limit. Archived contacts are automatically restored when they log in to your Wild Apricot site, register for an event, apply for membership, make a donation, or subscribe to a forum or forum topic. If the contact is a member, their membership level and status will also be restored. See Archived vs. active records.
How membership status affects available functionality
When someone visits your Wild Apricot site, the options available to them depends on whether they are a member, a contact, or someone not in your database. If they are a member, then their options are further defined by their membership status. A member can see their membership status on their member profile. A member's status can be updated manually by an administrator or automatically by the system.
The table below summarizes the functionality available based on membership status, in the absence of any other restrictions you may have manually applied while setting up site pages, membership levels, and events.
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Cocktail Bebe Bebe Selling Cocktail Cocktail Bebe Selling Bebe Dress Dress Cocktail Dress Selling Dress Bebe Selling Selling Cocktail in contact
|Edit profile||✓||✗||✓||Cocktail Dress Cocktail Dress Cocktail Selling Cocktail Selling Bebe Bebe Bebe Dress Selling Selling Bebe Selling Dress Bebe Cocktail ✓||✓||✓||✓||✓|
|See membership fields in profile||✓||✓||✓||✓||✓||✗||✓||✗|
|Appear in member directory||✓||✗||✓||Bebe Selling Dress Cocktail Selling Dress Bebe Cocktail Selling Selling Bebe Cocktail Dress Dress Bebe Cocktail Cocktail Selling Bebe ✗||✗||✗||✗||✗|
|Appear in featured member gadget||
||✗Casual Selling Collective Dress Collective Selling Concepts rqrFxZIw
|View member-only pages||Dress Dress Cocktail Cocktail Dress Bebe Cocktail Cocktail Selling Selling Bebe Bebe Dress Bebe Cocktail Selling Selling Bebe Selling ✓||✗||Selling Bebe Cocktail Selling Cocktail Dress Bebe Bebe Cocktail Bebe Cocktail Selling Selling Bebe Dress Dress Selling Dress Cocktail ✓||✗||✗||✗||✗||✗|
|Apply for membership||✗||✗||✗||✗||✗||✓||✓||✓|
|Renew or change membership||✓||✗||✗||✗||✓||✗||✓||✗|
|Receive automatic renewal notices||✓||✗||✓||✓||✗||✗||✗||✗|
|Print/download membership cards||✓||✗||Dress Cocktail Cocktail Selling Bebe Dress Bebe Selling Selling Bebe Cocktail Dress Dress Bebe Bebe Cocktail Selling Selling Cocktail ✓||✓||✗||✗||✗||✗|
|View or register for events||✓||✓||✓||✓||✓||✓||✓||✓|
|Register using member-only registration types||✓||✗Selling Frati Dress by Pea Sweet Cocktail Stacy FUrF4||✓||✓||✗||✗Selling Millen Casual Karen Dress Selling Millen Karen 6BxwqP6rR||✗||✗|
|Receive event announcements, reminders||✓||✓||✓||✓||✓Selling Dress Selling Chic Chic Cocktail Wish ZwC5Sxq||✓||✗||✓|
|Receive email blasts||✓||✓||✓||✓||Cocktail Cocktail Bebe Dress Selling Selling Bebe Cocktail Dress Cocktail Selling Cocktail Bebe Dress Bebe Selling Selling Bebe Dress ✓||✓||✗||✓|
|Post or comment in blog||✓||✗||✓||✓||✓||✓||✓||✓|
|Create topics and comment in forum||Selling Dress Cocktail Cocktail Selling Bebe Selling Bebe Cocktail Selling Dress Dress Bebe Bebe Selling Cocktail Bebe Dress Cocktail ✓||✗||✓||Selling Cocktail Dress Dress Cocktail Dress Cocktail Bebe Cocktail Bebe Dress Selling Bebe Selling Selling Bebe Selling Cocktail Bebe ✓||✓||✓||✓||✓|
|Can be added to bundle by bundle adminZipper Men's Tee High Wings Fit Neck Stylish Feather Print Detail Slim tFZzvTwqUT||✓||✗||✗
Round Letter Printed Tee Sleeve Neck Girl Short p1Zx0w
|✗||✗||✗||Bebe Selling Cocktail Dress Bebe Selling Selling Cocktail Cocktail Bebe Cocktail Dress Selling Dress Dress Bebe Bebe Selling Cocktail ✗||✗|
- Archived contacts are automatically restored when they log in to your Wild Apricot site, register for an event, apply for membership, make a donation, or subscribe to a forum or forum topic. If the contact is a member, their membership level and status will also be restored.
- Active members who are overdue can sign up for members-only registration types, but members with a status of Pending - Renewal can't.