SHOW ME (7:30)
Everyone in your Wild Apricot database is a contact. A member is a contact who is assigned to a particular membership level. Members typically choose their membership level when they apply to membership through a membership application form.
When someone visits your Wild Apricot site, the options available to them depends on whether they are a member or a contact, and on their member or contact status. A member can see their membership status on their member profile. A member's status can be updated manually by an administrator or automatically by the system.
Members and contacts can have the following statuses.
A member in good standing with full member benefits (e.g. listed in member directory, access to restricted pages, etc). See Member and contact statuses.
A member who has lost membership privileges because of unpaid membership fees. A member's status may be set to lapsed if they have not renewed their membership within a certain period following their renewal date. A lapsed member does not receive automatic renewal notices or appear in member directories, and is not allowed to view member only pages, add comments to blog pages, or post or reply to forum topics. Unlike a suspended member (see below), a lapsed member can restore their membership by paying the renewal fee. See Membership renewal settings
Pending - New
A membership that has not been activated because it is awaiting administrator approval or payment of the membership fee. See Member and contact statuses.
Pending - Renewal
A member's membership is up to renewal, and a renewal invoice has been generated, or the member has begun the renewal process, but hasn't yet paid the membership fee. See Member and contact statuses.
Pending - Level change
The member has initiated a level change but is either awaiting administrator approval, or has been not yet paid the membership fee for the new level (where required). Members must pay the full membership fee when they change levels. There is currently no pro-rating based on the previous membership level. See Member and contact statuses.
A member whose membership has been revoked and now appears as a non-member contact. Suspended members do not appear in member directories or featured member gadgets, and do not receive emails sent to all members. A suspended member can apply for membership just like any other contact. See Suspending memberships.
A contact who has not been archived, and therefore appears in the contact list.
ArchivedBoutique Boutique Casual Casual Skirt Skirt Boutique Casual UUxz7
A contact who has been removed from your contact list without being deleted from your Wild Apricot database. An archived contact is automatically excluded from email blasts – including event notices – and does not count toward your database limit. Archived contacts are automatically restored when they log in to your Wild Apricot site, register for an event, apply for membership, make a donation, or subscribe to a forum or forum topic. If the contact is a member, their membership level and status will also be restored. See Archived vs. active records.
How membership status affects available functionality
When someone visits your Wild Apricot site, the options available to them depends on whether they are a member, a contact, or someone not in your database. If they are a member, then their options are further defined by their membership status. A member can see their membership status on their member profile. A member's status can be updated manually by an administrator or automatically by the system.
The table below summarizes the functionality available based on membership status, in the absence of any other restrictions you may have manually applied while setting up site pages, membership levels, and events.
Sweater Cathy Pullover Daniels Cathy Boutique Boutique Daniels Pullover Cathy Daniels Boutique Boutique Pullover Pullover Daniels Cathy SweaterNew
Daniels Daniels Cathy Pullover Boutique Cathy Boutique Sweater Pullover in contact
|Edit profile||✓||✗||✓||Sweater Pullover Cathy Boutique Daniels Boutique Cathy Pullover Daniels ✓||✓||✓||✓||✓|
|See membership fields in profile||✓||✓||✓||✓||✓||✗||✓||✗|
|Appear in member directory||✓||✗||✓||Sweater Daniels Cathy Pullover Boutique Pullover Boutique Daniels Cathy ✗||✗||✗||✗||✗|
|Appear in featured member gadget||
||✗Skirt Boutique Skirt Skirt Casual Casual Boutique Boutique Casual Fw78U
|View member-only pages||Daniels Daniels Boutique Boutique Pullover Cathy Pullover Sweater Cathy ✓||✗||Boutique Cathy Pullover Sweater Daniels Cathy Boutique Daniels Pullover ✓||✗||✗||✗||✗||✗|
|Apply for membership||✗||✗||✗||✗||✗||✓||✓||✓|
|Renew or change membership||✓||✗||✗||✗||✓||✗||✓||✗|
|Receive automatic renewal notices||✓||✗||✓||✓||✗||✗||✗||✗|
|Print/download membership cards||✓||✗||Daniels Boutique Pullover Sweater Cathy Cathy Boutique Daniels Pullover ✓||✓||✗||✗||✗||✗|
|View or register for events||✓||✓||✓||✓||✓||✓||✓||✓|
|Register using member-only registration types||✓||✗Boutique Boutique Skirt Casual Casual qZvw4IS4||✓||✓||✗||✗Boutique Skirt Skirt Boutique Boutique Boutique Casual Casual Casual Casual Skirt 5BaZB||✗||✗|
|Receive event announcements, reminders||✓||✓||✓||✓||✓Casual Boutique Casual Skirt Skirt Boutique Casual Boutique Skirt Skirt Boutique Casual Boutique BwZOTAqI||✓||✗||✓|
|Receive email blasts||✓||✓||✓||✓||Daniels Pullover Boutique Pullover Daniels Cathy Boutique Cathy Sweater ✓||✓||✗||✓|
|Post or comment in blog||✓||✗||✓||✓||✓||✓||✓||✓|
|Create topics and comment in forum||Daniels Daniels Cathy Cathy Boutique Pullover Pullover Boutique Sweater ✓||✗||✓||Sweater Boutique Pullover Cathy Pullover Boutique Cathy Daniels Daniels ✓||✓||✓||✓||✓|
|Can be added to bundle by bundle adminSimple Short Casual Round Embroidered Tee Lightning Neck Sleeves BnwBR1q7||✓||✗||✗
Round Printed MY Short Letter Sleeve Tee OH Neck CAT 1PH7THIn
|✗||✗||✗||Cathy Daniels Cathy Boutique Sweater Pullover Daniels Pullover Boutique ✗||✗|
- Archived contacts are automatically restored when they log in to your Wild Apricot site, register for an event, apply for membership, make a donation, or subscribe to a forum or forum topic. If the contact is a member, their membership level and status will also be restored.
- Active members who are overdue can sign up for members-only registration types, but members with a status of Pending - Renewal can't.