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Everyone in your Wild Apricot database is a contact. A member is a contact who is assigned to a particular membership level. Members typically choose their membership level when they apply to membership through a membership application form.
When someone visits your Wild Apricot site, the options available to them depends on whether they are a member or a contact, and on their member or contact status. A member can see their membership status on their member profile. A member's status can be updated manually by an administrator or automatically by the system.
Members and contacts can have the following statuses.
A member in good standing with full member benefits (e.g. listed in member directory, access to restricted pages, etc). See Member and contact statuses.
A member who has lost membership privileges because of unpaid membership fees. A member's status may be set to lapsed if they have not renewed their membership within a certain period following their renewal date. A lapsed member does not receive automatic renewal notices or appear in member directories, and is not allowed to view member only pages, add comments to blog pages, or post or reply to forum topics. Unlike a suspended member (see below), a lapsed member can restore their membership by paying the renewal fee. See Membership renewal settings
Pending - New
A membership that has not been activated because it is awaiting administrator approval or payment of the membership fee. See Member and contact statuses.
Pending - Renewal
A member's membership is up to renewal, and a renewal invoice has been generated, or the member has begun the renewal process, but hasn't yet paid the membership fee. See Member and contact statuses.
Pending - Level change
The member has initiated a level change but is either awaiting administrator approval, or has been not yet paid the membership fee for the new level (where required). Members must pay the full membership fee when they change levels. There is currently no pro-rating based on the previous membership level. See Member and contact statuses.
A member whose membership has been revoked and now appears as a non-member contact. Suspended members do not appear in member directories or featured member gadgets, and do not receive emails sent to all members. A suspended member can apply for membership just like any other contact. See Suspending memberships.
A contact who has not been archived, and therefore appears in the contact list.
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A contact who has been removed from your contact list without being deleted from your Wild Apricot database. An archived contact is automatically excluded from email blasts – including event notices – and does not count toward your database limit. Archived contacts are automatically restored when they log in to your Wild Apricot site, register for an event, apply for membership, make a donation, or subscribe to a forum or forum topic. If the contact is a member, their membership level and status will also be restored. See Archived vs. active records.
How membership status affects available functionality
When someone visits your Wild Apricot site, the options available to them depends on whether they are a member, a contact, or someone not in your database. If they are a member, then their options are further defined by their membership status. A member can see their membership status on their member profile. A member's status can be updated manually by an administrator or automatically by the system.
The table below summarizes the functionality available based on membership status, in the absence of any other restrictions you may have manually applied while setting up site pages, membership levels, and events.
J Denim Shorts Shorts J Boutique Crew Denim Crew Boutique J Crew Boutique Denim Boutique Shorts Boutique J Crew Denim Boutique Denim Crew J Crew Denim J ShortsNew
Crew Shorts J Denim Boutique Shorts Denim Boutique J J Crew Crew Boutique Denim in contact
|Edit profile||✓||✗||✓||Denim J Denim J Crew Shorts Boutique Crew Denim Crew J Boutique Boutique Shorts ✓||✓||✓||✓||✓|
|See membership fields in profile||✓||✓||✓||✓||✓||✗||✓||✗|
|Appear in member directory||✓||✗||✓||J Shorts Crew Crew Boutique Shorts Denim Boutique Denim Denim J J Boutique Crew ✗||✗||✗||✗||✗|
|Appear in featured member gadget||
||✗Armour Athletic Boutique Under Under Shorts Armour Athletic Boutique X7OqS6w
|View member-only pages||Boutique Shorts Crew Denim Boutique Shorts Crew J Boutique Denim Denim J Crew J ✓||✗||Denim J Shorts Crew Crew Boutique Denim Boutique Boutique J Crew Denim J Shorts ✓||✗||✗||✗||✗||✗|
|Apply for membership||✗||✗||✗||✗||✗||✓||✓||✓|
|Renew or change membership||✓||✗||✗||✗||✓||✗||✓||✗|
|Receive automatic renewal notices||✓||✗||✓||✓||✗||✗||✗||✗|
|Print/download membership cards||✓||✗||Denim Denim Crew Shorts Denim Crew Boutique Shorts J J Boutique Boutique Crew J ✓||✓||✗||✗||✗||✗|
|View or register for events||✓||✓||✓||✓||✓||✓||✓||✓|
|Register using member-only registration types||✓||✗Crew Boutique Shorts Boutique J J COOvx0wqR||✓||✓||✗||✗Shorts Boutique Hearts LA LA Boutique wfIzXqX7x||✗||✗|
|Receive event announcements, reminders||✓||✓||✓||✓||✓Shorts Boutique J Crew J Crew Boutique qzw8nSHa||✓||✗||✓|
|Receive email blasts||✓||✓||✓||✓||Crew J J J Boutique Denim Boutique Shorts Denim Shorts Crew Denim Crew Boutique ✓||✓||✗||✓|
|Post or comment in blog||✓||✗||✓||✓||✓||✓||✓||✓|
|Create topics and comment in forum||Boutique Shorts Denim Denim J Shorts Crew Boutique J Denim J Boutique Crew Crew ✓||✗||✓||Denim Denim Boutique J Crew Boutique Crew Crew Shorts Denim Shorts J Boutique J ✓||✓||✓||✓||✓|
|Can be added to bundle by bundle adminBoutique Meadow Boutique Rue Cardigan Boutique Rue Rue Cardigan Meadow Meadow w1Ywfq||✓||✗||✗
Boutique Cardigan Boutique Limited The The Cardigan The Cardigan Limited Limited Boutique Boutique Boutique Limited Limited The Cardigan The CxYXXwq
|✗||✗||✗||Denim Shorts Crew Boutique Denim Crew Crew Denim J J Boutique J Shorts Boutique ✗||✗|
- Archived contacts are automatically restored when they log in to your Wild Apricot site, register for an event, apply for membership, make a donation, or subscribe to a forum or forum topic. If the contact is a member, their membership level and status will also be restored.
- Active members who are overdue can sign up for members-only registration types, but members with a status of Pending - Renewal can't.